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Elements and Performance Criteria

  1. Identify the extent and nature of services to be contracted
  2. Select appropriate method for tender
  3. Prepare tender specifications according to council and Australian standards
  4. Prepare evaluation criteria
  5. Prepare tender document
  6. Invite tenders

Required Skills

This describes the essential skills and knowledge and their level required for this unit

Required Skills

report and specification writing

qualitative and quantitative research

analytical

consultation with relevant personnel

specification interpretation

negotiation with relevant internal and external people

observation of protocol and probity policies

Required Knowledge

relevant council policies procedures and codes of conduct

sustainability practices

quality assurance systems

relevant Australian and industry standards

statutory and council tender requirements

contractual processes

industrial agreements

statutory council requirements

tendering codes of practice

national competition policy

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Evidence Required

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria The knowledge and skill requirements described in the Range Statement must also be demonstrated For example knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

Contract authorisation process is undertaken

Appropriate advertisement is placed

Required specifications are produced

Conditions of contract are produced

Industry standard conditions of contract are applied

Confidentiality and probity are observed for both inhouse bids andor external tenders

Context of assessment

On the job or in a simulated work environment

Relationship to other unitsprerequisite or corequisite units

Prerequisite units nil

Corequisite units nil

Method of assessment

The following assessment methods are suggested

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written andor oral questioning to assess knowledge and understanding

completion of workplace documentation

thirdparty reports from experienced practitioners

completion of selfpaced learning materials including personal reflection and feedback from trainer coach or supervisor

Evidence required for demonstration of consistent performance

Evidence will need to be gathered over time across a range of variables

Resource implications

Access to a workplace or simulated case study that provides the following resources

relevant council policies and procedures

national competition policy information


Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Services may include:

works

function

provision

community expectations.

Parameters may include:

budget range

council resources

level of risk

council policies, such as 'buy local'.

Tendering methodology may include:

lump sum

unit rate

partnership

services process.

Tendering method may include:

expression of interest

public tender

invitation

verbal

written

in-house bid

select tender.

Preparation of tender documentation may include:

Preparation of tender documentation may include:

Advertisement may include:

newspaper

in-house

trade magazines

according to council policy.

Legislative requirements may include:

WorkCover

risk management

occupational health and safety

sustainability

equal employment opportunity

sexual harassment

public liability

professional indemnity

evidence of insurance cover

quality assurance.

Tender documents may include:

general conditions

special clauses

technical conditions

standard specifications

code of tendering

statutory declaration

evaluation criteria

drawings

implementation plan

legislative amendments

legal endorsement.

Comparative statement may include:

matrix

data

criteria

compliance

score.

Formalisation may include:

contract signing procedure

preliminary deposits.

Evaluation may include:

previous projects

verification of quality accreditation

capacity

capability

risk

security

service.

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